The Benefits Of Initiating An Information System Information Technology Essay

The Benefits Of Initiating An randomness dodging Information applied science EssayA patronage breeding system is a assort of interrelated components that work collectively to carry out input, playing, output, storage and operate on actions in fix to convert data into decision making and usable activities in an g everyplacenanceSource Business Information Systems, technology, development and charge for the e- strain. (p.43)The reasons behind an organisation usually initiating an Information System can be put pile to a phone line opportunity or hassle and or the strategic advantage over its rival businesses in order to grow and survive in a combative environment. A fall upon question for an organisations reasoning behind whether or not to initiate an education system is, what would be the consequence of not having the proposed information system?The benefits of initiating an information system are,Some benefits to consider when an organisation is thinking of initiating an Information System are the 5 Cs of Senn (1995)Cost reduction This is often the of import objective in the introduction of a bleak system.Capability existence capable of achieving something which was not possible before.Communication try to improve innate and external communications with greetumers and suppliers.Control better information delivery on things like performance.Competitive advantage having the edge in a competitive market is vital to staying ahead or keeping up with the industry.A feasibility study.Before any organisation initiates an information System they must(prenominal) carry out a feasibility study. This is to order whether the business task or opportunity can be solved by introducing the modern system and to check that it benefits the overall business strategy.This may involve cardinal separate steps. The first, establishing an overall feasibility report of a project, to establish the objectives and the ineluctably for a new system. Once it is decid ed that the whole project is worthwhile then a more in depth evaluation de recrudesceing be carried out and a list of different solutions will be drawn up.There is a sequence of activities which is undertaking during the initiation mannikin of any information system project.Assessing feasibility is arguably the most in-chief(postnominal) step of the initiation phase. This involves a cost-benefit analysis and the effect on the organisation from having the new information system. delineate the business objectives and outlining systems requirements. The need for critical advantage factors (CSF) is valuable to help align business objectives with the new system.Evaluating acquisition alternatives, this will go through different aspects such as performance, suitability and cost from different suppliers.Defining scope involves specific system boundaries by describing which part of the business will be affected by the new system.Defining responsibilities to allow time for the final de lectationrs of the system and managers input must be set aside along with the system developers.Assessing the risk involved to detect any potential problems which may affect the project and cause it to cheat and taking precautions against this.Identifying the constraints and developing the project plan is useful for the estimating and planning of the sign project plan. This will take into account the size and the complexity and establish a preliminary timescale and also budget.The basis for a sound business.Information systems are the basis for a banding of businesses. Most industries rely on an up to date information system for survival and nevertheless existence. Without the use of Information Technology it would be inconceivable, because of its critical role in deepen magnitude productivity. In a lot of modern organisations, information systems make all-inclusive use of information technology such as desktop computers and laptops. This is mostly down to the advantages w hich arise from the use of such systems.Advantages,Speed, being able to process millions of instructions each second and completing each task in a very short space of time is hugely proficient to any company or organisation.Accuracy, a calculation which is carried out by a computer is most likely to be completely sinless and human error can be reduced or even eliminated altogether.Reliability, computer-based information systems can in theory have no down time and can operate 24 hours a day.Programmability, the ability to change or to modify the software to suit any given number provides a high degree of flexibility.Combining these advantages is majorly beneficial to any business however there are still disadvantages to an organisation which relies heavily on a computer based information system.Disadvantages,Judgement or set out cannot be thought to a computer based information system. tractability or improvisation, a computer based information system would be unable to react to an out of order or unexpected upshot or situation.Innovation, the computers inability to think outside of the box and to discover new ways to help improving processes or even solving problems.Conclusion. legion(predicate) of the reasons for initiating an information system are to increase productivity, improve order fulfilment, business or customer demand, legal requirement, update an old system, technological change, or gain strategic advantage or the competitive edge over other companies in the industry, however there are a lot of steps in which an organisation must go through to operate whether or not the system will benefit the companys overall business strategy. Once all the right steps have been taken and every part of the process mapped out, the decision must be made, taking into friendship the advantages over the disadvantages if the plan is feasible or not or whether it makes good business sense?